Specifics for Secretaries
When you are secretary you are responsible to get a copy of the written notes to the section TA within 12 24 hours. Once the report is acceptable to the section TA, the instructor will grade it and get it forwarded to the reviewed pair.
the presenters
the panelists
the title of the project presented
the date and time
a bullet list of problems discovered. Describes those problems in enough details so that the presenters can reconstruct it and fix it from the information specified.
If the panel discussed potential solutions with the presenters, include these suggestions with the appropriate bullet.
Send the memo as an HTML attachment to the section TA.
The evaluation of a memo will take into account the timely delivery of the first draft, its format, its information content, and basic English writing (typos, grammar mistakes). The latter will affect your grade in a serious manner if the mistake allows a misinterpretation of a sentence or if the mistake makes an interpretation extremely difficult.
The phrase "first draft" implies that the instructor may give you a chance to fix your submission and thus earn a grade before it goes to the presenters. Those will appreciate a fast turn-around time---and one day it could be you who depends on fast turn-around.
Alternatively, and to make it code-clear, the protcol diagram below specifies it all in gory detail.
secretary section TA instructor |
| | | |
| HTML attachment | | |
| -----------------------> | | |
| | | |
| requests for basic fixes | | |
| <======================= | | |
| | | |
| fixed HTML attachment | | |
| -----------------------> | | |
| | | |
| | first draft | % if acceptable |
| | -------------------> | |
| | | |
| | | evaluation |
| | | |
| | preliminary grade |
| | <================== | |
| requests for substantial fixes | % co-informed |
| <============================================== | |
| | | |
| | | |
| | | |
| second draft | | |
| -----------------------> | | |
| | ~~~~+ | % if returned |
| | | | % in timely |
| | v | % fashion; else 0 |
+--------+ |
| grade | |
| db | |
+--------+ |